Connect Spiris Bokföring & Fakturering and select sync direction
Connect the right company and select which products, customers, and orders to transfer between Abicart and Spiris.
This guide is for administrators with the integration to Spiris Bokföring & Fakturering, formerly Visma eEkonomi/eAccounting. It is not the guide for Visma Administration 1000/2000. Pro has an included ERP choice where this integration is an option; this does not mean an unlimited number of ERP connections. The Spiris subscription's integration access is required separately. The theme does not affect the sync direction.
1. Prepare companies, identities, and access
- Check the correct Abicart store and Spiris company, as well as integration access in both.
- Give each product and each variant/customer choice a unique item number. The identities must match between the systems.
- Decide which system is the source for product information, price, available stock, and customers before you activate events.
- Check currencies, fee items, document choices, and payment/delivery terms.
Older views may still be called Visma eEkonomi. In Spiris, the current service's integration access needs to be activated; follow its current instructions instead of relying on an older Smart/Pro package name or an old menu location.
2. Connect the right company
- Open Settings → External connections → Visma eEkonomi (eAccounting) or the corresponding Spiris name in your admin.
- Select Connect to Visma eAccounting when that is the displayed connection button.
An authorized user logs in with the provider, selects the correct company, and approves the requested integration access. Then, check that the correct company name is displayed under Connection in Abicart.
If the button still shows Connect: check that the connection was completed and that the user selected the correct company and had the right permissions. A login to Spiris without returning to Abicart is not a completed connection receipt.
3. Map fees and gift cards
Create designated items in the accounting system for shipping, cash on delivery, transaction fee, discount, and other payment/gift card. Enter the respective item numbers in Abicart's integration settings.
The example images show item posting and the item for shipping, as well as the mapping in Abicart:
Gift cards need to be handled separately from regular product sales:
Accounts and VAT handling must correspond to the company's actual sales and accounting. Older examples with 2420/2421 are not a general account choice for all gift cards. Choose accounts and VAT handling together with the person responsible for the company's accounting.
4. Select terms and documents per payment method
Default payment terms apply to new customers that are transferred. ”10 days net” in the image is an example, not a requirement.
Payment terms in Visma connects Abicart's payment method to the provider's payment terms. Delivery terms connects the corresponding delivery method, for example, Pick up to the store's pickup option. Check each line instead of blindly reusing the example.
The document mapping can specify order, invoice, invoice draft, or ignore for the current payment method. An unmapped/ignored method should not be expected to create a document. Gift cards have special handling. An invoice, a paid invoice, and the customer's payment/settlement are different accounting events; choose the flow that suits the payment method.
Check the invoice dispatch before automatic export. The choice Invoice creates a real invoice in Spiris; Invoice draft is a separate choice. Also check the setting Send invoice to customer, which may cause the invoice to be emailed to the customer. For already paid purchases, the document and payment handling must be reconciled so that the customer does not receive an incorrect payment request.
5. Configure direction and events
| Data | Choose deliberately |
|---|---|
| Products | Export from Abicart or import from Spiris. Import has separate choices for new items and updating existing ones. |
| Existing product on import | All, stock, price, price/stock, or ignore according to the setting. The stock balance that is transferred is the available balance, not the physical stock. |
| Customers | Import customer or export customer list according to the selected source, without competing sync. |
| Orders | Select the export event and the correct document mapping for each payment method. |
Stock updates for existing products preserve names and prices, but can also change stock management and the type of ordinary products and services. Check these properties before using stock mode across the catalogue. A full import can additionally change names, VAT, prices and visibility. Check document mapping and Send invoice to customer separately: Invoice creates a real invoice and can lead to customer email even when the purchase has already been paid.
Check a limited, intended selection of products and variants before enabling automation across the catalogue.
The event settings specify when the transfer should occur. ”Update immediately” can still mean queued processing. Save the configuration if it is necessary to display the event fields.
Do not activate competing import and export for the same data without a deliberate sync model. Check a limited set of records you are authorized to use and verify the correct company, item numbers, available stock, document types, and fees. If the export outcome is unclear, check for an existing order or document reference before trying again to avoid duplicate invoice records.
Quick start
- Confirm integration, correct company, and unique item/variant numbers.
- Connect and check the company name in Abicart.
- Map fees, terms, and documents per payment method.
- Select source/direction per data type and review the actual transferred result.
Subscription and access
Spiris/eEkonomi is an option in Pro's included ERP choice. The provider's integration access and agreement are also needed. Visma Administration is a different product; older package names and screenshots do not indicate the current exact Spiris offering.